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Holiday Bonus for Nonprofit Employees

By Carol / December 2, 2019 /
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The employees of your nonprofit organization have worked hard all year for way less than they’re worth. Wouldn’t it be nice to give each one a holiday bonus as a thank you? Cash Bonuses Each holiday season we see nonprofit organizations pay cash bonuses to employees outside the normal payroll process. We need to address…

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1099-MISC Instructions You Won’t Find Anywhere Else

By Carol / November 4, 2019 /
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Let us guess. What you really want is not just basic 1099-MISC instructions. You want the inside scoop on how to deal with this task so you can cross it off your list. You want peace of mind that you are complying with IRS requirements. And if you’ve ever been through a “hair on fire” January…

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Entering Payroll Expenses: Problems and Solutions

By CarolCarrie / November 12, 2018 /
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One of the biggest, if not THE biggest expense for many nonprofit organizations is payroll. We often see problems in the way payroll expenses are entered into the books of nonprofit organizations. Here are a few common mistakes: Gross wages, payroll taxes and payroll service fees are mixed up in the same account. Payroll tax…

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10 Steps on Hiring Your Nonprofit Organization’s First Employee

By CarolCarrie / July 23, 2018 /
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A reader asked for advice on hiring her organization’s first employee. First let us say congratulations for reaching this milestone! Your first employee, while exciting, also opens up a whole new world of responsibilities, risk management and administration. What are the critical steps? Where do you begin? We offer a punch list of things you…

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Easy 1099 E-File with QuickBooks Online

By CarolCarrie / January 22, 2018 /
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Before we embark on the Grand Tour of the Chart of Accounts, a timely topic came to our attention. This month, of course, is January, the month when you must get those 1099-MISC forms out to all your non-employee contractors. It’s easy to forget, until you have to deal with it each year, just what…

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How to Fix an Overpayment to an Employee

By CarolCarrie / November 27, 2017 /
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Recently we’ve seen the following scenario happen in two nonprofit organizations: First, the organization accidentally overpays an employee. In one organization, it was confusion over how to use the payroll software which caused a paycheck to be submitted twice for processing. In another organization, a bonus paycheck was direct deposited to the wrong employee. Both…

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Make the Leap to a Better Payroll System

By CarolCarrie / November 20, 2017 /
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The start of a new year is fast approaching, bringing with it an opportunity to do things differently than you did them in 2017! If your payroll system has been one of those problems you’d like to leave behind, the new year is a prime time to start anew. While your fiscal year for accounting…

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Five Hidden Payroll Costs

By CarolCarrie / July 21, 2017 /
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Whether you do payroll in-house or use an outsourced payroll service, you may be experiencing unnecessary costs. And these costs pile up payroll after payroll, month after month. Here are a few of the worst offenders. #1 – Processing Fees Let’s start with the obvious. Chances are your payroll service is charging you per payroll.…

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Select the Right Accounting Software for Payroll and Contractors

By CarolCarrie / April 13, 2017 /
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If you are like most nonprofits, paying people for services is your largest expense. It’s not unusual for payroll and contractor payments to make up 80% or more of total expenses. It’s also an area with many tax compliance issues and bookkeeping challenges. Consider what combination of accounting software and payroll software and/or services would…

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1099-MISC in a Nutshell

By CarolCarrie / February 22, 2017 /
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Do you pay any vendor a total of $600 or more for services during the year who is NOT your employee?  If yes, you may have a Form 1099-MISC filing requirement. Who is subject to 1099 reporting? The most common vendors subject to 1099 reporting are: Vendors who go by their personal name. For example,…

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