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Summary Sales Receipt to Record Nonprofit Income

By CarolCarrie / February 4, 2019 /
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Summary sales receipts have long been a “go to” accounting trick for restaurants and retail stores. By using a summary sales receipt, a business can easily enter a summary of the day’s sales and methods of payment into the accounting system. But did you know this technique can also be used by nonprofits? How a…

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Getting Income from Customer Management Software into QuickBooks

By CarolCarrie / January 28, 2019 /
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Organizations use various types software to help manage customers and the revenue process. But that software is often disconnected from the accounting system. Customer and revenue software programs fall into three major categories: Industry-specific customer relationship management (CRM) software. Examples include: ProCare – for child care centers VETbuddy – for veterinarian clinics TherapyNotes – for…

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Transfers Between Bank Accounts

By CarolCarrie / January 21, 2019 /
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Transfers between bank accounts often trip people up in QuickBooks.  Here are some of the errors we see: Coding a transfer out of a bank account as an expense and coding the deposit into the receiving bank account as income. Duplicate entry of the transfer – by posting the transfer separately in each of the…

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A One Hour Nonprofit Bookkeeping System?

By CarolCarrie / January 14, 2019 /
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“We’d like to have our accounting take an hour a week instead of 10 hours.” Amy, the executive director of a five-year-old human services organization, poured out her frustration. “Our volunteer accountant says she is willing to put in about an hour a week, but if it’s going to be 10 hours she is leaving.”…

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Major Programs

By CarolCarrie / January 7, 2019 /
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Does your organization have more than one major program service? You get a chance to show off the accomplishments of your organization’s top programs in Form 990. Part III of Form 990 contains three generous spaces to write a description of accomplishments for your organization’s top three programs. If you really have a lot going…

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Nonprofit Chart of Accounts Grand Tour Wrap Up

By CarolCarrie / December 17, 2018 /
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Over the course of this year we have taken you along on a Chart of Accounts Grand Tour (with a few detours here and there!) We hope you have enjoyed it. As we wrap up 2018, we want to leave you with a “map” of the accounts we visited. We provided a table of blog…

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Closing the Books with Less Stress (Plus a Free Checklist for You!)

By CarolCarrie / December 10, 2018 /
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For many organizations, December is the last month of the fiscal year.  That means wrapping up not only books for December, but for the entire year!  Even if you are not a December year-end, read on for tips to make closing the books faster and less stressful. Follow Up on Outstanding Checks and Deposits in…

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Charitable Assistance: IRS Requirements

By CarolCarrie / December 3, 2018 /
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Last week we looked at Bridges for Heroes, an organization that provides assistance to veterans for health insurance and costs of health care not covered by insurance. We determined this type of help qualifies as charitable assistance because: Veterans constitute a “charitable class.” Recipients must show need by meeting eligibility requirements But is the charitable…

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Charitable Assistance

By CarolCarrie / November 26, 2018 /
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Jean Ryan started a nonprofit organization called Bridges for Heroes to help veterans and their families with the cost of health insurance, co-pays and deductibles. Does Bridges for Heroes qualify as a 501(c)(3) organization? Is this type of help considered charitable assistance? A Little Background The IRS states, “To be tax-exempt under section 501(c)(3) of the…

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Entering Payroll Expenses: Problems and Solutions

By CarolCarrie / November 12, 2018 /
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One of the biggest, if not THE biggest expense for many nonprofit organizations is payroll. We often see problems in the way payroll expenses are entered into the books of nonprofit organizations. Here are a few common mistakes: Gross wages, payroll taxes and payroll service fees are mixed up in the same account. Payroll tax…

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